Procurement Officer

About the role

World Vision is hiring a local, fixed-term Procurement Officer in Manzini. The officer supports the effective, efficient, transparent and compliant procurement of goods, services and works in line with organizational policies, donor requirements and supply chain best practices, ensuring timely sourcing, supplier management, contract administration, risk mitigation and accurate record keeping.

Key responsibilities

• Receive purchase requisitions, verify specifications, run sourcing where needed, update supplier information and release requisitions for approval
• Manage purchase order amendments and change requests, consolidate documentation and coordinate with Finance for supplier payments
• Prepare procurement reports and give regular status updates on open requisitions, purchase orders and supplier engagements
• Advise internal customers on procurement requests, identify alternative sources of supply and collaborate with Logistics on delivery
• Maintain supplier and contract master data, monitor expiries and manage renewals, close-outs, extensions or re-tendering
• Monitor supplier performance, prepare performance and contract reports, and advise management on risks and process improvements
• Carry out supplier due diligence and prequalification, take part in risk assessments, keep audit-ready files and support audits and corrective actions

Required profile

• University diploma in Procurement, Supply Chain Management, Business Administration or a related field
• Intermediate CIPS qualification or equivalent professional certification
• At least two years' experience in Procurement or Supply Chain Management; donor-funded procurement experience is desirable
• Exposure to FCDO or other donor procurement regulations is an added advantage
• Office-based with about 10% domestic and/or international travel, occasional on-call duty and occasional work outside normal hours
• Local applicants only

Required skills

• Sound knowledge of procurement policies, procedures and contract management
• Proficiency in Microsoft Office
• Analytical, reporting and documentation skills
• Strong communication, problem-solving, negotiation and organisational skills